• Approved by the EMS ISD Trustees July 2014:
     
     

    Eagle Mountain-Saginaw ISD

    SCHOOL HEALTH ADVISORY COUNCIL

    BYLAWS

     

     

    Article I: Authority

     

    Section One. Statute and Policy. Each school district in the State is required in Chapter

    28, Subchapter A-K, and Chapter 38.013 of the Texas Education Code, to establish and

    maintain a district-level school health advisory council. The School Health Advisory

    Council (SHAC) of the Eagle Mountain-Saginaw ISD is specifically authorized

    by the Board of Trustees in District policy EHAA (LEGAL).

     

    Section Two. Limitations. The SHAC shall be an advisory body, and shall serve to

    provide guidance, recommendations, and other assistance to the Board of Trustees as is

    specifically listed in state law and District policy. The SHAC shall have no power to

    expend public funds, enter into contracts, or otherwise place obligation or liability upon

    the District.

     

    Section Three. Bylaws. It shall be the responsibility of the Board of Trustees, upon the

    advice and counsel of the SHAC, to establish and amend the Bylaws.

     

    Article II: Responsibilities

     

    According to state law, District policy, and the direction of the Board of Trustees, the

    SHAC shall have the following responsibilities:

     

    1. A. To hold meetings at least 4 times per year.
    2. B. To report annually, and more frequently if requested by the Board of Trustees.
    3. To provide advice and recommendations/counsel prior to decisions pertaining to

    the areas of health education curriculum appropriate for specific grade levels that

    may include a coordinated school health program designed to prevent obesity,

    cardiovascular disease, and Type II diabetes through coordination of: health

    education, physical education, nutritional services, parental involvement, staff

    wellness, environmental health, mental/emotional wellness, and health services.

    1. D. To consult regularly with the superintendent and administration regarding the

    planning, implementation, and evaluation of the District coordinated school health

    program.

    1. To approve the District coordinated school health program, subject to adoption by

    the Board of Trustees.

    1. To consult with the Superintendent and administration in advance of submitting

    issues, concerns, reports, and recommendations to the Board of Trustees.

    1. To advise and consult with the District in the development of a comprehensive

    health education curriculum.

    1. H. To provide a written annual report to the Board of Trustees on or before June 30

    of each year.

     

    Article Ill: Meetings

     

    Section One. Regular Meetings. The SHAC shall conduct a minimum of four regular

    meetings each year. The exact number of meetings will be determined by the workload

    of the SHAC. The first regular meeting will be held no later than October of each

    school year.

     

    Section Two. Open meetings. SHAC meetings are open to the public with limitations.

    A written request to include name, contact information, and concern or issue must be

    submitted to the chair two weeks prior to scheduled meeting. Any written request will be

    considered at the collaborative discretion of the chair, co-chair, and coordinator.

     

    Section Three. Public Hearings. Public hearings and other meetings with the public that

    occur outside of regularly-scheduled SHAC meetings should be approved by the Board of

    Trustees in advance of such meetings. This will be coordinated through the SHAC

    Coordinator.

     

    Section Four. Quorum. A quorum shall be the majority of the current membership, as

    approved by the Board of Trustees. Meetings may still be held without a quorum for

    purposes of presentations or discussion. However, no actions or voting may take place

    without a quorum.

     

    Section Five. Attendance. Member attendance shall be monitored by the Chairperson,

    who shall work with members to try and resolve any attendance problems. Non-

    attendance for three consecutive meetings within a one-year period may result in

    removal. Members are encouraged to contact the Chairperson, the Coordinator, or their

    designee if they know they cannot attend a meeting.

     

    Section Six. Decision-making. Members shall attempt to reach decisions by consensus.

    However, if a clear consensus cannot be obtained, members shall reach a decision by

    majority vote. Each member shall be entitled to one vote per item. Proxy voting and

    absentee ballots shall not be permitted. A member must be present to vote. The Chair or Vice-Chair may send out an email vote as needed.

     

    Section Seven. Agendas. Agendas shall be provided for all full SHAC meetings.

    Agenda items shall be determined by the Chairperson in consultation with the Vice-Chair.

     

    Section Eight.  Members may submit new agenda items to the chairperson at least 1 week prior to the meeting.

     

    Article IV: Membership

     

    Section One. Membership Criteria. The membership composition of the SHAC shall

    comply with the following:

     

    1. Parents must live within the District, and must be a custodial parent or guardian of

    a student currently enrolled in a District school. Parents may not also be

    employees of the District.

    1. B. The majority of the SHAC will consist of parents of students currently enrolled in

    the District who are not employed by EM-S ISD.

    1. The Board of Trustees may also appoint one or more persons from each of the

    following groups: teachers, administrators, health care professionals, and other community members.

    1. Membership of the SHAC will strive to reflect the geographic, ethnic, gender and

    economic diversity of the District. Specific quotas shall not be applied for

    membership.

    1. E. The Superintendent shall serve in an ex-officio (non-voting) capacity.
    2. A representative of the Board of Trustees shall serve in an ex-officio (non-voting) capacity.

    Section Two. Terms of Service. The term of service for an appointment shall be two

    years, beginning with the first SHAC meeting in October. Terms will be staggered to

    maintain continuity on the SHAC. All members will serve a two- year appointment.

    Members may serve multiple terms.

     

    Section Three. Confirmation by Board of Trustees. The Board of Trustees shall annually

    appoint all members to the SHAC.

     

    Section Four. Vacancies. The Board of Trustees delegates to the SHAC Executive

    Committee, pursuant to Article II of these Bylaws, the responsibility to fill any vacancies

    that may occur after the Board has annually appointed the SHAC membership.

     

    Section Five. Change in Member Status. If the status of a member changes, the

    Executive Committee may allow the member to fill an appropriate vacancy. If no

    appropriate vacancy exists, the Executive Committee may allow the member to continue

    to serve in the current position, if not otherwise prohibited under Section Two (A) of the

    Article.

     

    Section Six. Conflict of Interest. No individual shall be nominated for or hold a position

    on the SHAC if that individual has a direct pecuniary interest in the recommendations of

    that committee and decisions by the Board of Trustees. Even the appearance of a conflict

    of interest should be avoided if at all possible. A lone agenda item shall not be cause for

    the elimination of an individual's membership; however any such individual shall refrain

    from participation in decisions and voting as to that issue.

     

    Section Seven. Size of Council. The SHAC will consist of no more than 50 members

    and no less than 15 members.

     

    Section Eight: The Role of the Superintendent. The Superintendent and SHAC will work cooperatively. The Superintendent will ensure staff support as is necessary and reasonable and will participate without vote in the deliberations and activities of SHAC.

    Section Nine: Role of the Board Representative. The role of the Representative of the Board of Trustees is to observe without vote in deliberations and activities of the SHAC. The Board Representative shall not speak for the Board of Trustees unless a majority of the Board in a public meeting in accordance with the Texas Open Meetings Act has so directed. The Board Representative may actively participate in discussions by providing guidance as may be appropriate and by responding to questions to the best of his/her ability. The Board Representative will provide updates, verbal or written, to the Board as desirable; however, these updates shall not supplant the annual report to the Board of Trustees.

     

    Article V: Officers

     

    Section One. Terms of Service. The SHAC shall elect a Chairperson and Vice-

    Chairperson and a Secretary from parent members of the existing Council. Each will serve a two-year term. The Chairperson and Vice-Chairperson and Secretary may serve multiple terms. Officers of the SHAC will be selected at the last scheduled meeting of the school year. Newly elected officers will assume their positions no later than June 30 following their election. No

    officer shall be an employee of EM-S ISD.

     

     

     

    Section Two. Responsibilities.

     

    1. The responsibilities of the Chairperson shall be to:
    • Chair shall preside at all meetings of the SHAC.
    • Appoint committees as necessary.
    • Serve as ex officio member of all committees without vote except the

    Nominating committee.

    • Work directly with the Executive Committee, the Vice-Chairperson, and Secretary

    the Coordinator to compile agendas for all meetings of the SHAC.

    • Perform other responsibilities as may be prescribed by the SHAC, which

    are in accordance with SHAC's authorizing statute, District policy, and

    direction of the Board.

     

    1. The responsibilities of the Vice-Chairperson shall be to:
    • Chair and preside at SHAC meetings in the absence of the Chairperson.
    • Serve as ex officio member of all committees without vote except the

    Nominating committee.

    • Serve as Chair-elect.
    • Perform other responsibilities as may be prescribed by the SHAC, which

    are in accordance with SHAC authorizing statute, District policy, and

    direction of the Board.

    1. The responsibilities of the Secretary shall be to:
    • Preside at meetings when both the Chair and Vice-Chair are absent.
    • Work with the Coordinator to prepare meeting notices, minutes, and arrange the location of the SHAC meetings.
    • Perform other responsibilities as may be prescribed by the SHAC, which are in accordance with SHAC's authorizing statute, District policy, and direction of the Board.
    • Record and prepare minutes of each SHAC meeting.
    • Send minutes to Communications Director to be placed on the website.

     

     

     

    Article VI: Committees

     

    Section One. The Nominating Committee. The Nominating Committee shall be a

    standing committee consisting of five parent members of the SHAC. Nominating

    Committee members shall be appointed by the Chairperson in consultation with the

    Vice-Chair and confirmed by SHAC. The Nominating Committee will be

    responsible for filling SHAC officer vacancies by August.

     

     

    Section One. The SHAC will focus on the following areas: Healthy School Environment/Staff Wellness; Health Education, Physical Education/Activity and Nutrition; Social and Emotional Wellness/Family and Community Involvement; and Health Services. All committee chairpersons shall report directly to the SHAC at the meetings and through the Chairperson, and Vice-Chairperson.

     

    Standing committees serve the SHAC's decision-making process. They are the focal point

    for SHAC activity. Broad community participation is sought for committees. They gather

    information, analyze available data, make recommendations to the SHAC, and report to

    the SHAC. The SHAC may develop these recommendations into action items for a

    SHAC vote.

     

    1. The Vice-Chairperson shall oversee the activities of all standing committees.
    2. Each standing committee chairperson shall be a member of the SHAC. The

    SHAC Chairperson, Vice-Chairperson, and Coordinator will appoint each

    standing committee chairperson. If the standing committee chairperson is not a

    parent of an EM-S ISD student, a parent will be designated as Co-Chairperson.

    1. Each standing committee chairperson, subject to the approval of the SHAC

    Chairperson, may appoint the members of their committees.

    1. Standing committee members are not required to be SHAC members EM-S ISD

    employees may be appointed to committees.

    1. Standing committees should be comprised of at least 3 members.
    2. The Coordinator will serve as a resource to all committees.
    3. Committees should strive for representation reflecting the diversity of the

    community served by EM-S ISD.

     

     

     

    Section Two. Ad Hoc Committees. The Chairperson may establish and appoint Ad

    Hoc committees as deemed necessary and appropriate in consultation with the Vice-Chair.

     

     

    Article VII: Coordinator

     

    The Health Services Coordinator shall serve as Coordinator for the SHAC.

    Responsibilities of the Coordinator shall include:

     

    1. Preparing and distributing meeting notices, minutes, and arranging the location of

    the SHAC meetings.

    1. Providing members and support staff with agendas and background materials

    prior to meetings.

    1. Serve as custodian of all SHAC records.
    2. Promoting public awareness of the SHAC and maintaining a database of persons

    interested in service as SHAC members.

    1. Informing the Chairperson of member vacancies and member absences.
    2. Providing staff support in the development and submission of SHAC's annual

    report.

    1. Maintaining regular communication with the SHAC Chairperson on all issues

    pertinent to the SHAC mission.

    1. Providing any assistance as requested in accordance with the SHAC authorizing

    statute, district policy, and the direction of the Board of Trustees.

     

    Updates Approved by EMS-ISD Trustees 6/16/14