• Board Meeting 101

    What does the Board of Education do?

    The seven-member Board of Trustees creates policy for Eagle-Mountain Saginaw ISD. The Superintendent of Schools reports to the Board of Trustees.

    Primary functions:
    • Sets the direction for the district, primarily focusing on the education and well-being of students
    • Translates the needs of students into policies, plans, and goals that will be supported by administration, staff, parents, and students
    • Represents the public interest

    Responsibilities:

    • Hire and evaluate the superintendent
    • Approve the district's budget
    • Establish goals and evaluate outcomes
    • Adopt and evaluate policies
    • Levy and collect taxes, and issue bonds
    • Order elections, canvass returns, declare results and issue certificates of election as required by law
    • Adhere to guidelines and policies mandated by the Texas Education Agency and the U.S. Department of Education
    • Communicate with the community, including the public recognition of significant student and teacher accomplishments 

    Who serves on the Board?

    Any registered voter who has lived in Texas for one year and in the school district for six months may file for election to the School Board. Trustees are volunteers and receive no compensation for their service.
     
    Elections
    Members of the Board of Trustees are elected for three-year terms. Annual elections are held the first Saturday in May and are staggered, i.e., two places one year, three the following and two the next year. Board officers are elected the first meeting following the election.

    Training
    The Texas Education Agency, as mandated by House Bill 72 passed in 1984, requires School Board members to participate in annual, state-accredited training. In addition to orientation on the basic responsibilities of School Boards, the training includes details on school finance, curriculum, and legislation.
     

    When are Board meetings?
    In general, Regular School Board Meetings are held the third Monday of each month at the Central Administration Building, 1200 Old Decatur Road. Click here for a list of Board meeting dates.

    Study Session            5 p.m.
    Closed Session          6 p.m.
    Regular Meeting         7 p.m.

    The 5 p.m. and 7 p.m. session are open to the public. Agendas for each Board Meeting are posted on the district website 72 hours prior to the posted meeting date.

    Regular Board Meeting:
    A regular meeting is a business meeting held on the third Monday of each month. Action may be taken in open sessions.

    Special Meeting:
    A special meeting is held on a date other than the regularly scheduled meeting date. Action may be taken.

    Closed Meeting:
    A closed meeting is not open to the public. Only certain topics may be discussed such as property and personnel matters. No action may be taken. 

    Who can attend Board Meetings?

    The 5 p.m. and 7 p.m. sessions of each meeting are open to the public. The 6 p.m. session is closed to the public.

    Individuals may address the Board during the open forum portion of each meeting, which begins at 7 p.m.
     
    State law does not allow the audience to enter into a discussion regarding matters under consideration during the Board meeting.

    How do I address the Board?

    To register to address the Board at a regularly scheduled meeting, arrive to the Central Administration building by 6:50 p.m. on scheduled Board meeting dates and sign in at the front desk. You will be asked to complete a short form with your name, contact information and the nature of your comments, and you will be placed on the agenda.

    The Board will hear your input, but may not comment on your topic at that time. If you bring handouts for your presentation, copies should be made available to all trustees and the superintendent. This is a total of eight copies. Please note that Board policy prohibits the discussion of complaints against District employees during an open forum.

    Your input is encouraged and will always be considered by the Board.
     
    Guidelines:
    • Speakers should identify themselves and their affiliation, make their presentations and identify the desired remedies.
    • Each speaker is allocated five minutes.
    • Delegations of more than five persons are required to appoint one person to present their views before the Board.
    • Speakers should direct their remarks to the entire Board and not to individual Trustees.


    Topics not allowed by state law:

    • Deliberation, discussion or any decisions related to items not on that meeting's agenda.
    • Complaints about individual district employees. 

    How are Board meetings conducted?

    The Board observes Robert's Rules of Order during all of its meetings.

    • The Board President or Vice President in his absence presides at all meetings.
    • A simple majority is required to pass a motion.
    • The Board meets in compliance with the Texas Open Meetings Act and makes public records available pursuant to the Texas Open Records Act.

    How are topics for the Board meeting decided?

    Topics for each Board meeting are placed on the Board agenda which is finalized the Wednesday prior to each Monday Board meeting.
     
    Agenda items
    The agenda is created to include reports, action items, recognition and communication from the public.
     
    Posting of the agenda

    Agendas for each Board Meeting are posted on the district website the Wednesday prior to the Monday Board Meeting.

    Closed Session
    A closed executive session notice is placed on the agenda to address the following legally appropriate items:
    • Consultation with the Board's attorney on legal issues
    • Real property purchases or economic development decisions
    • Prospective gifts or donations to the district
    • Personnel matters, including employee complaints
    • Student discipline
    • Security issues

    No voting or polling of votes is allowed in the executive session.