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Vehicle Reservations

If you are a district employee and need to reserve a vehicle, please follow the directions below.  Please reserve vehicles as soon as possible.

 

White Fleet Guidelines for all District Employees/Staff Members - effective May 6, 2025

  • All vehicle reservations will be submitted using the link below via Euphoria Formspace.
  • Reservations will be on a first-come/first-serve basis unless approved by the Director of Facility Operations.
  • Fleet reservations will be limited to no more than 2 vans per event/sport.
  • Reserved vehicles cannot be picked up on Friday for a trip beginning on Monday. 
  • Key pickup is between 7:00am - 4:30pm Monday through Friday
  • District vehicles are not allowed to be stored overnight at campuses or at a private residence.  Return vehicles to the Maintenance Facility nightly.
  • Reservations for trips involving students will take priority over reservations for trips with staff members only.
  • All reservations are for transporting student/staff members only.
  • Submit a campus/department budget code with your reservation.  Trip miles will be charged to that budget code (staff only).  No charge if traveling with students.
  • All requests must have campus, department, or administration approval.
  • After approval or denial of the reservation, the staff member will receive an email notification. Please read this notification for any special instructions or information.
  • If you do not receive an approval email notification, see your campus principal or a departmental approver.
  • District vehicles are to be used for district business only and should not be utilized for any personal use.
  • Park your personal vehicle in the spot currently occupied by the district vehicle you are checking out.
  • A Commercial Driver's License (CDL) is required to use the Discovery Lab Buses.

 

 
 
  • Click Formspace 
  • Click "Submit new form" at the bottom of the page
  • Click "General Forms"
  • Click the appropriate "Vehicle Reservation" for your trip
All approvals and confirmations will be emailed throughout the process.
 
PLEASE NOTE - There are separate forms for CAMPUS and ATHLETICS/CENTRAL OFFICE